What regulation of the education and care services national Regulations covers giving medication for asthma?
An important objective of the National Quality Framework is to ensure the safety, health and wellbeing of all children attending education and care services. Show
When a child who has a diagnosed health care need, allergy or relevant medical condition is enrolled at an education and care service additional requirements must be met to ensure that the child’s safety, health and wellbeing is protected. If a child has a food preference or dietary restriction, for example not drinking cow’s milk as the parents do not want them to, this would not be considered a diagnosed health care need. Instead, this information would be included in the child enrolment record (regulation 160) by the health information to be kept in the enrolment record (regulation 162). Once the enrolment record has been completed it should be reviewed to identify whether the child has a diagnosed health care need, allergy or relevant medical condition, specific health care need, allergy or relevant medical condition diagnosed by a registered medical practitioner the service is required to obtain a copy of the child’s medical management plan from the child’s parent and develop and document a risk minimisation plan in consultation with the parents of the child. These plans should be in place before the child commences at the service and be kept in the enrolment record for that child. Services must have procedures in place for carefully considering enrolment records as part of the enrolment and orientation policy and procedure (regulation 168(2)(k)). Once enrolled, each child’s parents should be regularly consulted regarding any diagnosed health care needs, allergies or relevant medical conditions a child may have developed since enrolment. When a child with a diagnosed health care need, allergy or relevant medical condition is enrolled at the serviceSeveral issues must be considered when a child with a diagnosed health care need, allergy or relevant medical condition is enrolled at the service. Critically, key requirements must be in place before the child commences attending the service, with several other issues requiring consideration:
An education and care program must be delivered to all children being educated and cared for that is designed to take into account the individual differences of each child (section 168(1)(d)). All aspects of the service’s operation should be considered about the child’s inclusion at the program and to ensure that their safety, health and wellbeing is protected at all times. The nature of the specific health care need, allergy or relevant medical condition can vary significantly. Every reasonable precaution must be taken to protect children from harm and from any hazard likely to cause injury (section 167). For example, in some cases, it may be necessary for one or more staff members to access additional professional development or training to assist in meeting a child’s needs. Each education and care service must have in place policies and procedures for dealing with medical conditions (regulations 168 and 90). This fact sheet presents the relevant requirements of the Education and Care Services National Regulations 2011. Medical conditions policyThe medical conditions policy must (regulation 168) set out requirements for:
This policy applies at any time that a child with diagnosed health care need, allergy or relevant medical condition is being educated and cared for by an education and care service, including during excursions. Preparations for high-risk scenarios, including establishing clear decision-making processes for calling an ambulance, should be addressed in the medical conditions policy. The medical conditions policy must provide for the management of any medical condition that an enrolled child may have, which may not be limited to asthma, diabetes and a diagnosis that a child is at risk of anaphylaxis. Diagnosed health care needs, allergies or relevant medical conditions may be ongoing or acute/short term in nature. The medical conditions policy must be followed (regulation 170) and be readily accessible and available for inspection at all times the service is educating and caring for children or on request (regulation 171). A copy of the medical conditions policy must be provided to the parent of a child enrolled at the service who has a diagnosed health care need, allergy or relevant medical condition (regulation 91). When a child is enrolled who has a diagnosed health care need, allergy or relevant medical conditionA medical management plan and risk minimisation plan must be prepared for every child who is enrolled who has a diagnosed health care need, allergy or relevant medical condition (regulation 90(1)(c)). A registered medical practitioner will have been consulted in the diagnosis and management of a diagnosed health care need, allergy or relevant medical condition. Medical management planA parent of the child must provide a medical management plan for the child. This medical management plan must be followed in the event of an incident relating to the child's diagnosed health care need, allergy or relevant medical condition (regulation 90(1)(c)(i) and (ii)). The best practice is that the child’s registered medical practitioner is consulted by parents in the development of the medical management plan and that the advice from the medical practitioner is documented in the medical management plan. The medical management plan should detail the following:
Risk minimisation planA risk-minimisation plan must be developed in consultation with the parents of a child and ensure:
Communications planA communications plan must be prepared for the service as part of the medical conditions policy (regulation 90(1)(c)(iv)) to set out how:
The communications plan must set out how the above communication will occur. This document can be an overarching communications plan for managing all diagnosed health care needs, allergies or relevant medical conditions of children in the service and it is not required to be developed for each individual child. Further information can be found in the fact sheet Meeting children’s health needs Child enrolment recordsFor a child enrolled at the service who has a diagnosed health care need, allergy or relevant medical condition, the health information kept in the enrolment record must include:
Meeting the requirements for regulation 90 Medical conditions policyEducation and care services must:Parents should be asked to:All education and care services
For each child enrolled who has a diagnosed health care need, allergy or relevant medical conditionEducation and care services must:Parents should be asked to:Before the first day of attendance at the service
Other considerations
Notification of changes to the medical conditions policyParents of children enrolled at the service must be notified at least 14 days before making any change to the medical conditions policy if the change may have a significant impact on the service's provision of education and care to any child enrolled at the service, or the family's ability to utilise the service (regulation 172). If the notice period would pose a risk to the safety, health or wellbeing of any child enrolled at the service, the parents of children enrolled at the service must be notified as soon as practicable after making a change to a relevant policy (regulation 172(3)). MedicationIn most cases, medication must not be administered to a child being educated and cared for unless the administration is authorised. The enrolment record kept for each child must include details of any person who is authorised to consent to medical treatment or administration of medication to the child (regulations 160 and 161). A medication record is kept for each child to whom medication is to be administered by the service. The record must include the authorisation to administer medication (including, if applicable, self-administration, regulation 96), signed by a parent or a person named in the child's enrolment record as authorised to consent to the administration of medication (regulation 92). The medical conditions policy of the education and care service must set out practices about self-administration of medication by children over preschool age if the service permits self-administration (regulation 90(2)). In the case of an emergency, an authorisation may be given verbally by a parent or a person named in the child's enrolment record as authorised to consent to the administration of medication or, if such a person cannot reasonably be contacted in the circumstances, a registered medical practitioner or emergency service (regulation 93). Medication may be administered to a child without authorisation in case of an anaphylaxis or asthma emergency (regulation 94). Incidents, injuries, trauma and illnessThe incident, injury, trauma and illness policies and procedures must include procedures to be followed if a child is injured, becomes ill or suffers a trauma (regulation 85). An incident, injury, trauma and illness record must be kept that includes details of any illness that becomes apparent while a child is being educated and cared for and details of any medication administered or first aid provided and any medical personnel contacted. First aid, anaphylaxis management and emergency asthma management trainingCentre-based education and care servicesAt least one educator who holds the following qualifications must be in attendance at any place where children are being educated and cared for by the service, and must be immediately available in an emergency, at all times that children are being educated and cared for by the service:
A person may hold one or more of the above qualifications. Where children are being educated and cared for on a school site this requirement may be met if the educator(s) or at least one staff member of the school are in attendance at the school site and are immediately available in an emergency. Family daycare servicesA family daycare service must ensure that each family daycare educator and family daycare assistant engaged or registered with the service:
Health, hygiene and safe food practicesThe service must implement adequate health and hygiene practices, and safe practices for handling, preparing and storing food to minimise risks to children being educated and cared for by the service (regulation 77). Any food provided by the service must be nutritious, adequate in quantity and be chosen having regard to the dietary requirements of individual children including any health requirements (regulation 79). Specialist advice regarding medical conditionsBelow are links to organisations that provide specialist advice, medical management templates or training in the management of diagnosed health care needs, allergies or medical conditions, including asthma, diabetes or a diagnosis that a child is at risk of anaphylaxis. |